The 21 Remote Work Tools to Increase Employee Productivity

Most of the businesses are facing a back-to-Covid-19 situation. Yet this time, we are prepared more than before. If you still haven`t digitalized most of your processes, we present some handful of tools, to help you with that.

We have organized them by the type of remote work and give you our picks for the best in each category:

  • Scheduling remote meetings

Calendly – If you are tired of sending back-and-forth emails to find a time to meet, Calendly helps you to automate meeting scheduling. You can set your availability and share the link via email or even add it on your website so everybody can pick the best time slot available. It’s also great for coordinating across time zones and integrates with Google Calendar and Zoom.

World Time Buddy – when another party sends you a message “please book time at 14 PM [insert time zone]” and you try to figure out how it translates to your current time zone, this tool allows you effortlessly compare multiple time zones.

  • Video conferencing & video recording

Zoom – probably no one is left without the experience of online meetings. But these meetings are indeed crucial. Zoom gives an easy way to launch or schedule a meeting. Just make sure, you schedule meetings for your teams’ and stick to that schedule. No agenda = no meetings.

Screen-cast-o-Matic – sometimes you need to record your presentation, so you can share it with others. Screen-cast-o-Matic allows you to choose what you’d like to record – screen only, webcam only or both. We love how easy you can make your own screencast, quickly edit it and save the recording as a video file or upload to YouTube for sharing.

  • Interactive webinars & engaging brainstorms

Slido – presenting without receiving feedback can feel lonely and disconnected with the audience. Slido helps you to engage your remote audience by running polls, Q&As or quizzes. Turn your next presentation or webinar in an interactive two-way conversation.

Miro – we often would use a whiteboard for creativity and thinking or collaborate visually with the meeting participants. Think of Miro as virtual whiteboard where you can start from pre-defined templates or from scratch to draw strategies, product roadmaps or just be randomly creative.

  • To-do list & note

Todoist – putting new items on your to-do list and ticking them off should not be complicated. Therefore, we love Todoist as it is simple, intuitive, yet flexible to suit even more sophisticated needs.

Evernote – we love paper planners and notebooks and we almost always have one with us, however, if “almost” also means that sometimes we do not have by our hand, then Evernote is the closest we have – with the advantage of having tags for organizing your notes, powerful search capabilities and accessibly from any device.

  • Team communication & project management

Slack – when working remotely you need a place to collaborate with the team, have quick person-person chats and exchange with files. What could be easily lost in a bunch of emails, will remain here. We like the ease of use which allows the non-technical users to pick up, the possibility to create dedicated channels to discuss specific topics among group and threads which help to organize conversations more effectively.

Trello – probably, it does not need an introduction for many, since it is used by >50 million people globally. An intuitive tool for organizing all your projects – from running your agile product development via Kanban workflow to planning and keeping track of your own personal projects.

Airtable – if you like “spreadsheet” (like Excel or Google Sheets) type of structuring information, then Airtable is a great tool that functions like a relational database where every piece of data is related to something else. For example, organize your contacts and emails collected from an event, see their relationships and track follow-ups.

Notion – while one might ask what the difference with Evernote is, Notion has been built as an all-in-one workplace tool, whereas Evernote is specifically for note-taking. Think of Notion like a LEGO which gives you building blocks to create workspace based on your needs – a team wiki with the materials and tasks in one structure, team status updates, CRM or any other workflow matching your business processes’.

  • Online office suite & storage

Google workspace (recently rebranded from G Suite) – includes all the necessary productivity tools (Docs, Sheets, Slides) you need to get your work done and ensures an easy way for the teams to work together.

In addition, Google Drive has 15 GB of free storage for keeping all the documents in a secure way and sharing across all your devices and with others.

  • Productivity & focus

Pomodone – based on the recently popular Pomodoro time management technique, Pomodone helps to track your working progress. Don`t see this as tracking your workers, rather see this as an opportunity to make a healthy relationship with working hours, to make sure, employees don`t overwork, while at home.

Plantie – this app also helps to stay focused and be present using gamification elements – you can grow your favourite fruit while keeping away from any distractions on your phone, but if you get distracted the fruit will wither.

DeskTime – if you need to do employee time tracking, for example, if you are billing your customers based on time spent on specific projects, then DeskTime helps to automate this task. You can even create customized reports and send invoices to your customers.

  • Designing & prototyping

Figma – if you need to design something in your work, Figma is a straightforward and intuitive tool for prototyping. You can easily make a clickable prototype, share it with others and gather feedback – all in one place.

  • Employee financial wellbeing

Flipful – a tool that meets two needs at once. First, gives employees freedom over their earned salaries, to be used when needed, thus creating financial safety. Second, it`s available just at the push of the button in the app, therefore, no contact is made with an accountant and less time and work is spent to process the request. Built-in financial education tips help to budget better and save more.

  • Employee engagement & entertainment

SpatialChat – we all know how important is also to have fun! While live events are forbidden, SpatialChat is the most fun way to re-create real-life informal meetings or cocktail parties with live DJ in a virtual world. Try it yourselves! 🙂

Company’s Online Radio – new, internal communication tool in a time when employees work remotely. Great way to keep in touch and have fun at the same time. Fast information movement, management reports, company’s updates and many more options. Successful tool for multiple organizations so far.

Do you have any other great tool you know to suggest? Please let us know in comments! 😊

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